Day of Coordination and Management Services
Services to begin 6 weeks prior to the event date
Two meetings:
First meeting – Review all vendor contracts provided by the client, meet at the venue for a walk-through, and produce a short timeline
Second meeting – Final detail meeting with client to review all requests and details
Unlimited emails and phone calls during the six-week period before the event date
Provide the client with marriage license information
Preview all vendor contracts, signed, and executed by the client
Review client-provided space plan and revise any changes if necessary
Review and proofread BEO (Banquet Event Order) provided by the catering manager at the venue
Contact service providers for arrival and end times, including strike time
Communicate venues, policies, and procedures for unloading, set up, and tear down
Confirm all vendor, orders, and quantities on rental items
Distribute the Client’s approved timeline to all vendors at least one week before the event day
Prepare and handle final payments and gratuities to vendors
Orchestrate ceremony rehearsal with bridal party and family
Meeting online with musicians on event song selections
Manage and communicate to banquet staff about set-ups and compliance with floor plans
Assist with setting up seating cards, menu cards, place cards, table numbers, favors, sign-in guest books, etc.
Establish timing for a grand entrance, first dance, dinner, cake cutting, bouquet toss, and garter toss-and last dance
1-4 Assistants are needed for weddings based on headcount and details
Rates for Assistants begin at $300 per day and are based on geographical location
