Full-Service Event Planning, Consultation, Coordination, and Event Management Services

Wedding Planning:

  • From the first consultation to the final send-off, we manage every aspect of your wedding, ensuring it runs smoothly and beautifully

  • Ongoing access to Memories by Design professional advice and guidance with unlimited consultation via email and phone

  • Consult and collaborate with the Client to discuss wedding-style

  • Developing and prioritizing wedding budget

  • Produce both a Short Timeline of the wedding day

  • Establish color combinations, themes, and design concepts

  • Create floor plans for the ceremony, cocktail hour, and reception areas

  • Schedule and attend meetings with the following service providers based on Client’s needs

  • Book:

    • Hotel/Venue,

    • Caterer

    • Florist

    • Photography

    • Videography

    • Paper Goods Provider

    • Musicians (Disc Jockey/ Band)

    • Lighting

    • Draping

    • Rentals

    • Wedding Cake

    • Dessert, Fruit, Pizza, Sushi station, Food truck, and more…

    • Entertainment (Doves, Dancers, Performers, Percussionists)

  • Research Hotel Accommodation options & Contract Group Room Blocks

  • Assist with wording and selection of stationery for Save the Date Cards and Invitations

  • Place orders for any rental items including Chairs, Linens, Draping, Lounge Furniture, Dance Floor, Specialized China, Glassware, Flatware, Props, etc.

  • Provide referrals for Wedding Gown Boutiques, Bridesmaid Dress Stores, Officiants, Transportation, Hair Stylists, Make-up Artists, Tuxedos, etc.

  • Review all the vendor proposals, and recommend the best choice to hire.

  • Florist referred by Memories by Design provides a complimentary mockup table centerpiece

  • Attend meetings with the Catering Manager on Menu food choices, banquet timeline, and set up

  • Review and proof BEO (Banquet Event Order) provided by the Catering Manager

  • Communicate and manage all staff regarding setups and compliance with floor plans

  • Receiving and handling of final guest count by mail

  • Organizing of final guest list attending, and all attending guest food choices (due 15 days prior to event date).

Pre-event day Management

  • Produce both a long timeline of the wedding day

  • Review terms of final contracts of all service providers

  • Contact service providers for arrival and end times, including strike time

  • Communicate the venue’s policies and procedures for unloading, setting up, and tearing down

  • Communicate timing with band musicians/DJ for grand entrance, first dance, cake cutting, bouquet and garter toss, and last dance

  • Confirm all vendor orders and quantities on rental Items

  • Distribute Client- approved timeline to all vendors at least 1 week before the wedding date

  • Assist Officiant and orchestrate ceremony rehearsal with bridal party and family

  • Communicate with musicians on ceremony song selections and cueing wedding party for processional

  • Provide venue with final guest count and per table food choice (sit-down dinner only).

  • Provide venue with vendor count during the dinner hour

  • Provide the client with marriage license information

Event day management

  • Receipt of all final payments and gratuities for vendors from Client

  • Present for all delivery and setup by all vendors

  • Manage banquet staff during setup according to the provided floor plan

  • Attend sound check with band musicians/ or DJ and review formalities and song selections

  • Setup Client-provided seating chart/cards

  • Direct ushers with seating and program distribution

  • Attain and distribute all wedding gifts.

  • Setup of gift table and handling of all gifts securely

  • Provide Officiant with Marriage certificate, handle Wedding rings, and wedding Vows books.

  • Direct staff with set up of:

    • Seating cards

    • Menu cards

    • Table numbers

    • Favors

    • Gift table

    • Signage

  • Prepare and handle final payments and gratuities to vendors and staff

  • 1-3+ Assistants are required for weddings based on guest count and ceremony/ reception locations. Rates for Assistants vary based on geographical locations. Please inquire with Wedding Planner for Assistant rates.